Annual Meeting - Agenda

Notice is hereby given that the ANNUAL MEETING of the Parish Council will be held in the Council Chamber, South Lodge, Chorleywood House, on 6th May 2008 commencing upon the arising of the Annual Parish Meeting, and you are hereby summoned to attend.

Mrs Y Merritt, Clerk of the Council, 29th April 2008

AGENDA 

• APOLOGIES FOR ABSENCE

2. ELECTION OF CHAIRMAN OF THE COUNCIL

To elect the Chairman of the Council for the Municipal Year 2007/08 in accordance with the procedure agreed at Council on 20 th September, 1999, as set out in Standing Orders (appendix 3). Chorleywood West Ward has selected Councillor Marilyn Hampton as Chairman. Also to receive the Chairman’s Declaration of Office.

3. ELECTION OF VICE-CHAIRMAN OF THE COUNCIL

To elect Vice Chairman of the Council for the Municipal Year 2008/09 in accordance with the procedure agreed at Council on 20 th September, 1999, as set out in Standing Orders (appendix 5) to be selected by the members of Chorleywood Chenies Ward. Members have selected Councillor Richard Booth.

• APPROVAL OF THE MINUTES

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If so resolved to confirm the Minutes of the Annual Meeting of the Council held on Tuesday, 8th May, 2007, which were noted at the Council meeting held on 19th June 2008.

5. MEMBERSHIP OF COMMITTEES 2008/09

To appoint members of Committees of the Council for the Municipal Year 2008/09.

• Open Spaces, Lawn Cemetery & Allotments Committee (7)
• Planning Committee (7)
• Chorleywood village Halls Management Committee (7)

(N.B. The Chairman and Vice-Chairman of the Council are ex officio members

of the above Committees).

There will be a short adjournment to nominate the committee Chairman and Vice-Chairman to sit on the Policy and Resources Committee.

• Policy & Resources Committee

N.B. The composition of this Committee is:-

Chairman – Parish Council

Vice Chairman – Parish Council

Chairman & Vice Chairman – Open Spaces, Lawn Cemetery & Allotment Committee

Chairman & Vice Chairman – Planning Committee

Chairman & Vice Chairman – Chorleywood Village Halls Management Committee

The Outgoing Chairman of the Council will automatically hold a place on the Policy and Resources Committee regardless of whether he holds the position of a Chairman or Vice Chairman of a Committee.

• REPRESENTATION ON OTHER BODIES 2008/09

To consider the Parish Councils representation on the following bodies:-

• Joint Committee of Parish Councils in Three Rivers District Council

(Chairman & Vice-Chairman)

• Chorleywood Youth Club 1 representative
• Chorleywood & District Citizens Advice Bureau 1 representative
• Chiltern Open Air Museum 1 representative
• Chorleywood Youth Football Club 2 representatives
• Local Library User Group 2 representatives
• Hertfordshire Association of Parish & Town Councils 1 representative
• Chorleywood Twinning Association 2 representatives
• Herts Association Larger Local Councils 2 representatives
• TRDC Environmental Forum 1 representative

• BANK MANDATE

To nominate three Members to be authorised signatories to the Council’s cheques -

Currently Cllrs. Mrs Jarrett, Green and Kipps.

8. CHORLEYWOOD MATTERS EDITORIAL TEAM

To elect members for the Chorleywood Matters editorial team.

9. ANNUAL SUBSCRIPTIONS

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To consider the attached list of annual subscriptions.

10. CLOSURE

 

ANNUAL MEETING Agenda item 8

LIST OF ANNUAL SUBSCRIPTIONS

HAPTC Herts Association of Parish and Town Councils £1335.78

ACRE National Assoc Rural Community Councils £10.00  

Chiltern Society £25.00

Chiltern Open Air Museum £250.00

Society of Local Council Clerks £190.00

Council for Protection of Rural England £28.00

Community Development Agency (CDA) £30.00

Open Spaces Society £30.00

Zurich Municipal Local Council Advisory Service £180.00

Centre for Voluntary Service in Three Rivers £25.00

Conservation Land Management £16.00

Journal of the Assoc of Small Historic Towns & Villages £35.00

Land Information Service £210.00

Hertfordshire Building Preservation Trust £30.00

Total £2394.78