Full Council - Minutes

MINUTES of the meeting of the PARISH COUNCIL held in the Council Chamber, South Lodge, Rickmansworth Road, Chorleywood, on Tuesday 18th September 2007.

MEMBERSHIP & ATTENDANCE

Chairman: *R Kipps

Councillors: *A Barton, * P Kemp, *R Booth, *G Liley, *F Caplin, K Morris, *Dr N O Eve, *Mrs P Mytom-Hart, Mrs B Green, *Mrs L Smith, *M. Green, *Mrs S Stibbs, * Mrs M Jarrett, *S Watkins, *Mrs M Hampton, *Mrs J Worrall

* Denotes Member present.

07/11 PUBLIC FORUM

There were no members of the public present.

The Clerk advised that she had asked the PCSO’s to make a presentation to the Committee on the type of work they were currently undertaking. Unfortunately, due to annual leave and shift patterns, neither of the PCSO’s was able to attend. However, a written report was read out to the Committee and is attached in Appendix 1 of these minutes.

07/12 APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs Mrs Green and Cllr Morris.

07/13 DECLARATION OF INTERESTS

There were no declarations of interest.

07/14 APPROVAL OF MINUTES

The Council RESOLVED

To accept the minutes of the meeting dated 19 th June 2007 as a true and correct record.

Cllr Kipps duly signed these minutes.

07/15 MATTERS ARISING FROM THE MINUTES

Min 07/03: Application Grant Funding – Twinning Association.

Cllr Mrs Worrall advised that she had had a meeting with representatives from the Twinning Association regarding applying to the European Citizens Programme for funding. Unfortunately, applications could not be made retrospectively and therefore this money could not be offset against the grant of £1,500 awarded by the Parish Council. It would appear however that applications for funds would be supported in the future, providing the applications were made in the correct timescales.

07/16 CHAIRMAN’S ANNOUNCEMENTS

The Chairman announced that he had attended the Beaumont Strawberry Fair. He said he had, along with Cllr Mrs Jarrett, awarded prizes at the Horticultural Society Flower Show and that the standard of exhibits had been very high, especially in view of the disappointing weather over the summer months.

Three Valleys Water had invited representatives of the Parish Council to attend a forum on the public requirements from the Water Board over the next 25 years.

The Clerk stated that the Planning Committee should consider attending this in view of the increase of development in the area and the pressure put on the infra-structure to support such developments.

The Chairman agreed to attend the meeting putting forward the Council’s views.

Finally, the Chairman advised that the Clerk had, in the absence of a Parish Clerk, clerked the Abbots Langley Council meeting on 8 th September 2007.

07/17 QUESTIONS UNDER STANDING ORDER 9

 There were no questions under Standing Order 9.

07/18 COMMITTEE REPORTS

 Policy and Resources 31 st July 2007

 Recommendations:

1. Computer Grant Fund

Details of the three companies able to supply the multi-media equipment had been sent under separate cover.

The Council RESOLVED

• That the Clerk apply to the Computer Grant Fund for a grant towards multi-media equipment.
• That if successful the equipment be purchased from Company A at a cost of £1,516.00.

This was proposed by Cllr Booth, seconded by Cllr Liley and unanimously agreed.

Equal Pay Policy

The Council RESOLVED

That the Council adopt the Equal Pay Policy as outlined in the report.

This was proposed by Cllr Mrs Jarrett, seconded by Cllr Booth and unanimously agreed.

Open Spaces Committee 18 th September2007

Min 07/39: Grazing on the Common.

Cllr Eve advised that at the meeting he had made a statement on the numerical analysis carried out about grazing. He said he had stated that the results of the questionnaire had no value and asked that this fact be minuted.

Cllr Mrs Jarrett responded by confirming that the report had been attached to the Agenda as information only and not as part of a Consultation exercise.

 07/19 ACCOUNTS FOR PAYMENT

The Council RESOLVED

To authorize the schedule of payments:

Parish Accounts £57,792.13

Village Halls Trust £17,658.58

and to authorize the payments from the Visa Card transactions amounting to a total of £423.73.

07/20 CODE OF CONDUCT

The Council RESOLVED

To formally adopt the Code of Conduct 2007, to include paragraph 12(2) and the addition to Page 4(v). The Senior Officer of the Council must be advised of any disclosures of confidential information.

This was proposed by Cllr Liley, seconded by Cllr Booth and unanimously agreed.

The Clerk advised that an advertisement was required to be placed in the newspaper confirming the adoption of the Code of Conduct. The Clerks of Watford Rural, Abbots Langley, Sarratt and Chorleywood Parish Councils had discussed placing just one advertisement between all of them to share the cost.

The Council RESOLVED

That one advertisement be placed in the Watford Observer on behalf of Watford Rural, Abbots Langley, Sarratt and Chorleywood Parish Councils advising of the adoption of the Code of Conduct 20076 and that the cost be shared.

This was proposed by Cllr Booth, seconded by Cllr Liley and unanimously agreed.

07/21 NOMINATION TO THE CDA FOR HERTS BOARD

The Council RESOLVED

To note the report.

07/22 CLOSURE

There being no further business the meeting having commenced at 8.00pm closed at 8.53 pm.