Full Council - Minutes
MINUTES of the meeting of the PARISH COUNCIL held in the Council Chamber, South Lodge, Rickmansworth Road, Chorleywood, on Tuesday 24th June 2008.
MEMBERSHIP & ATTENDANCE
Chairman: * Mrs M Hampton
Councillors: *A Barton, *R Kipps, *R Booth, *G Liley, Mrs F Caplin, *K Morris, *Dr N O Eve, *Mrs P Mytom-Hart, Mrs B Green, Mrs L Smith, *M. Green, Mrs S Stibbs, *Mrs M Jarrett, *S Watkins, *P Kemp, *Mrs J Worrall
* Denotes Member present.
08/12 PUBLIC FORUM
The Chairman welcomed Mrs Valerie Kleantos, Chairman of the TRDC Standards Committee.
08/13 APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllrs Mrs B Green, Mrs L Smith and Mrs S Stibbs. Cllr Mrs Caplin was absent.
08/14 DECLARATIONS OF INTEREST
Cllr Mrs Worrall declared an interest in any discussion regarding Chorleywood Common as Vice Chairman of Friends of the Common.
08/15 APPROVAL OF MINUTES
Full Council Minutes 22nd April 2008
Cllr Mrs Hampton was present at the meeting.
07/57 Recommendation 1 – War Memorial Hall
It was agreed that the minutes be changed again to World War 1 ‘Service personnel ‘ rather than ‘Service men’
Annual Parish Meeting 6 th May 2008
07/66 ANNUAL REPORT OF THE PARISH COUNCIL FOR THE YEAR 2007/08
The spelling mistake of the word ‘summary’ was corrected.
Annual Meeting 6th May 2008
08/5 ELECTION OF CHAIRMEN AND VICE CHAIRMEN OF COMMITTEES
(ii) Planning Committee
The minutes were asked to be amended to state that Cllr Watkins had been ‘unanimously‘ elected as Vice-Chairman of the Planning Committee.
The Council RESOLVED
1) To accept the minutes of the meeting dated 22nd April 2008 with the above amendments as a true and correct record.
2) To note the minutes of the Annual Parish Meeting of 6th May 2008 with the above amendment.
3) To note the minutes of the Annual Meeting held on 6th May 2008 with the above amendment.
Cllr Mrs Hampton duly signed the minutes.
8.06pm Cllr BartonjJoined the meeting
08/16 MATTERS ARISING FROM THE MINUTES
. Full Council Meeting 22nd April 2008
07/57 COMMITTEE REPORTS
Open Spaces – 18th March 2008
Recommendation – Relocation of the Cricket Pitch
Cllr Mrs Worrall stated that the Planning Application from the Cricket Club would be considered at the next Open Spaces and Planning meetings but would not be seen as a recommendation to Full Council until September. She was concerned that due to the tight time scales the necessary permissions from DEFRA may hold up the works being carried out within the timescales specified.
Cllr Mrs Jarrett proposed that as both Committees were to consider the application and that TRDC would also be making a decision on the proposals that each Committee should recommend that Full Council ‘Ratifies’ the decision. This was seconded by Cllr Morris
The Council unanimously RESOLVED
That when considering the proposals from the Cricket Club on the re-location of the cricket pitch that each Committee make recommendation to Full Council to ratify the decision.
08/17 CHAIRMAN’S ANNOUNCEMENTS
The Chairman stated that the present meeting was her first Full Council meeting since becoming Chairman in May and that to-date she was generally enjoying her responsibilities.
The Chairman advised that she had been present at Dr. Eleanor Clarke's ‘thank you’ tea party on 12th May 2008 at the War Memorial Hall, where she had met the wonderful Chorleywood residents who had related their wartime experiences in Chorleywood and elsewhere. On 19th May 2008 the Chairman, along with the Vice Chairman, Cllr Richard Booth, had attended the Joint Parish Council Meeting at Abbots Langley. They had found the meeting very interesting and had enjoyed the opportunity to meet members of other Parish Councils and hear their views on parish matters. On 4th June 2008, she and the Vice Chairman had attended the HAPTC Chairmanship Skills Training at Woolmer Green Village Hall, also an extremely informative evening, learning how other Parish Councils conduct their meetings, and how to chair meetings to enable them to run smoothly! The Chairman ended by saying she was looking forward to her Chairmanship and hoped that all Members would support her and each other, so that the Council would have a productive and happy year, working for the residents of Chorleywood.
08/18 QUESTIONS UNDER STANDING ORDER 9
There were no questions under Standing Order 9.
08/19 COMMITTEE REPORTS
Open Spaces 20th May 2008
Recommendation 1
REVIEW OF LAWN CEMETERY RULES
After discussion on why the rules had been reviewed and an explanation from the Clerk,
The Council RESOLVED
To Adopt the Lawn Cemetery Rules as published.
This was proposed by Cllr Mrs Jarrett, seconded by Cllr Watkins and unanimously agreed.
General
08/16 VILLAGE DAY 2008
Cllr Eve stated that he had not asked, ‘how big the staff thought Village Day was likely to get?’ but had asked ‘how big do we want it to get?’
His comments were noted.
Policy and Resources 17th June 2008
Recommendations
1. COMPLAINTS PROCEDURE
The Council RESOLVED
To adopt the Model Complaints Procedure without amendment.
This was proposed by Cllr Mrs Jarrett, seconded by Cllr Morris and unanimously agreed.
2. EXCLUSION OF PRESS AND PUBLIC
The Council RESOLVED
That those items of a confidential nature previously known as Part II would now be called ‘Confidential Matters’ with the same pre-amble as before.
This was proposed by Cllr Liley, seconded by Cllr Watkins and agreed with 11 members in favour and one abstention.
3. EXTERNAL AUDIT
The Council RESOLVED
To approve the Statement of Accounts, Income and Expenditure and Consolidated Balance Sheets, and the preparation of accounts for the External Auditor.
This was proposed by Cllr Liley, seconded by Cllr Watkins and unanimously agreed.
07/72 DELIVERY OF CHORLEYWOOD MATTERS
Cllr Eve stated that he felt the minutes were incorrect as Members had discussed that the Council may wish to consider setting up their own panel of street representatives to deliver Chorleywood Matters similar to that of the residents associations.
08/09 ELECTION TO THE HERTFORDSHIRE ASSOCIATION OF PARISH AND TOWN COUNCILS EXECUTIVE COMMITTEE .
It was noted that Cllr Kipps had been elected onto the Executive Committee of HAPTC.
08/11 ANNUAL REPORT- COMPLAINT FROM THE PUBLIC
Members noted the letter of complaint from a member of the Public and then went on to discuss the availability and visibility of the Annual Report at the library. It was noted that most of the Parish Council’s publications were placed in a file within the library and were not, therefore, on public display. It was agreed that the idea of having a Parish Council notice board in the library be considered at a future meeting.
08/20 ACCOUNTS FOR PAYMENT
The Council RESOLVED
To authorise the schedule of payments.
Parish Council Accounts - £66,390.11
Village Halls Trust - £10,114.42
Co-Op Bank Credit Card - £398.65
08/21 CLOSURE
There being no further business the meeting having commenced at 8.00pm closed at 8.47 pm.