Annual Parish Meeting- Minutes

MINUTES of the meeting of the ANNUAL PARISH MEETING held in the Council Chamber, South Lodge, Chorleywood, on Tuesday 8 th May 2007.

MEMBERSHIP & ATTENDANCE

Councillors: *A Barton, *R Kipps, *R Booth, *G Liley, *Mrs F Caplin *K Morris, *Dr N O Eve, *Mrs P Mytom-Hart, *Mrs B Green *Mrs L Smith, *M Green *Mrs S Stibbs, *Mrs M Jarrett, *S Watkins, *Mrs M Hampton, *Mrs J Worrall, *P Kemp

*Denotes member present

There were no members of the Public present.

06/72 APOLOGIES FOR ABSENCE

There were no apologies for absence.

06/73 NOTICE CONVENING THE MEETING

In accordance with statute the notice convening the meeting had been duly published on the Council’s notice boards and elsewhere throughout the Parish.

06/74 MINUTES

The Council

RESOLVED

That the minutes of the Annual Parish Meeting held on 25 th April 2006, having been noted at the Full Council meeting on 27 th June 2006, be adopted and signed by the Chairman as a true and correct record.

06/75 MATTERS ARISING FROM MINUTES

There were no matters arising.

06/76 ANNUAL REPORT OF THE PARISH COUNCIL FOR THE YEAR 2006/07

The Council

RESOLVED

To note the Annual Reports of the Parish Council for the municipal year 2006/07.

Cllr Eve stated that this year’s Annual Report had been produced in-house to save money. However, in his opinion, it was less professionally produced than last year’s and as it was the face of the Parish Council he felt it was worth spending a few pounds more in order to ensure that the publication was professional.

Cllr Watkins stated that the cost of producing such a publication would be considerably more than the previous year as in the past a former Cllr had produced the publication for the Council at cost.

Cllr Eve proposed that the staff be thanked but that the Clerk seeks quotations for the Annual Report to be produced externally next year.

This was seconded by Cllr Mrs Caplin.

The Council

RESOLVED

(i) That the Clerk seeks quotations for the Annual Report to be produced externally.

(ii) That the matter be discussed at a future meeting.

This was agreed nine in favour, six against with one abstention.

06/77 OPEN FORUM

Cllr Green stated that he wished to thank his fellow Councillors for their help and understanding in enabling him to carry out his year as Chairman of the Council. He also wished to take the opportunity to thank the office, outdoor and caretaking staff for their hard work during the year. Cllr Green said he felt the year had been very successful in all that had been achieved and he wished the in-coming Chairman, Cllr Rodney Kipps, an equally successful year.

06/78 CLOSURE

There being no further business, the meeting having opened at 8.00pm closed at 8.16pm.

These minutes have been checked by the Chairman

Signed …………………………………………….. Dated……………………………………………..

These minutes have been agreed at Committee and signed by the Chairman

Signed ……………………………………………… Dated ………………………………………….