Village Halls - Minutes

REPORT OF CHORLEYWOOD VILLAGE HALLS MANAGEMENT COMMITTEE

MEETING ON TUESDAY 11TH MARCH 2008

MEMBERSHIP AND ATTENDANCE

Chairman: *Cllr K Morris

Members: - Cllr R Booth, Cllr Mrs F Caplin, *Cllr Mrs B Green, Cllr Mrs M Hampton (ex officio), Cllr R Kipps (ex officio), *Cllr Mrs P Mytom-Hart, *Cllr Mrs L Smith, *Cllr Mrs S Stibbs

Also in attendance: Mr S Manson - Surveyor, *Major Philpot – Royal British Legion, Mrs Y Merritt – Treasurer, *Mrs M Putman - Secretary, *Mrs M Martin – In absence of Mrs Merritt

*Denotes member present

Also in attendance were: Cllrs Green, Kemp, Mrs Jarrett and Mrs Worrall

There were two members of the public present.

PART 1 – RECOMMENDATIONS

 I. WAR MEMORIAL HALL

In accordance with Council Rules Dr E Clarke, a member of the public, was allowed three minutes to put forward her proposal. Dr Clarke explained that she had written a book about stories collected from World War II veterans who were also resident in Chorleywood. She said she would like to give the contributors an opportunity to meet each other, as well as to thank them for their contribution to the book. She said she felt their stories were an invaluable part of the history of Chorleywood. In view of this and that the fact the War Memorial Hall was built in remembrance of World War I soldiers Dr Clarke said she had booked the War Memorial Hall for a get-together tea and asked if the Committee would be prepared to waive the booking fee of £46.60.

After discussion,

The Committee RESOLVED

To recommend to Full Council that for this occasion the booking fee of £46.60 be waived.

This was proposed by Cllr Mrs Green, seconded by Mrs Mytom-Hart and unanimously agreed.

PART 2 - MINUTES

 07/034 APOLOGIES FOR ABSENCE

  Apologies were received from Cllrs Booth and Kipps.

Cllrs Mrs Caplin and Mrs Hampton were absent.

07/035 DECLARATION OF INTEREST

There were no declarations of interest.

07/036 APPROVAL OF THE MINUTES

The Committee RESOLVED

To approve the minutes of 11 th December 2007.

O7/037 MATTERS ARISING

There were no matters arising.

 07/038 SECRETARY’S REPORT

1. PROJECTOR AND LAPTOP

After discussion the Committee RESOLVED

(i) that the new projector and laptop would be classified part of the equipment for use in the War Memorial Hall.

(ii) that a deposit of £300 be taken for any booking requesting the use of the projector and Laptop.

This was proposed by Cllr Mrs Mytom-Hart, seconded by Cllr Mrs Smith and unanimously agreed.

2. Lights

The Committee RESOLVED

To note that the lights had been fixed and replaced as necessary.

07/039 TREASURER’S REPORT

The Chairman said he had asked for the running costs of each hall to be shown separately.

After discussion it was agreed that this might prove difficult as some of the costs were

dependent on those of the other halls. It was agreed that the costs for the electricity and gas could be shown separately but not as part of the current budget comparison statement. Details would have to be obtained from the Parish Office.

The committee RESOLVED

To note the Budget Comparison Statement.

07/040 CLOSE

The meeting having commenced at 7.31pm, closed at 8.10pm

The Committee Chairman has agreed these minutes.